6 Cool Tools You Haven't Heard of That Keep Your Business Organized

Yes, you can save a lot of time and money if you know which tools to use. In fact, little is more important to your business than taking advantage of the right tools.

You actually have a competitive advantage if you’re using a tool few others are using right now.

Why? Because you'll find new ways to scale operations, save time and gain new capabilities the competition doesn’t yet have.

Here are some new productivity tools to help your business become more organized, run faster and better.

New products still need to prove themselves. I'll use social proof as a basis for recommendations. All app mentioned below have gotten great reviews and upvotes on Product Hunt.

1. Miro - More than just a whiteboard

Miro is a whiteboard tool that allows you to create different types of diagrams.

Miro includes collaboration tools and built-in templates. These include mind maps, customer journeys, Kanban, and wireframes.

Using this Miro allows you to document your business’s workflows and strategies in an organized and visual way.

For instance, you can document marketing automation workflows. This makes it easier for anyone in your organization to understand your processes.

It's also popular for visualizing your customer buying journey and product management activities.

On top of that, you can invite co-workers to collaborate on your Miro templates.

2. Station - A smart dock for your SaaS apps

Companies use an average of 34 SaaS apps. This means each of us are spending a whole lot of our day using web apps.

Station makes it easy to keep track of and switch between your apps. This is because it’s a standalone browser just for your apps.

Station saves you time (and open browser tabs) by keeping track of all your apps in a smart dock.

It's benefits include:

• Switch between apps
• Search for files across all your apps
• Turn off notifications for some focus time
• Keep track of every app your team uses.

3. Hero - Work on tasks the right way

Hero is not your standard task manager. Its goal is to help you get tasks done faster.

So how does it do it?

By helping you to focus on one task at a time. Why? Because multi-tasking is not productive.

Some interesting features in Hero:

• See only one task at a time
• Snooze tasks
• Switch task focus
• Create a series of tasks
• Whatsapp reminders
• Task analytics and efficiency scores

4. Zenphi - Automate your business processes

Zenphi helps businesses keep organized by automating their operations.

It’s designed to work with G Suite apps like Gmail, Google Forms, Google Docs and Google Calendar.

How it works:

• 1. Connect your G Suite apps to Zenphi
• 2. Use a drag and drop function to build your process
• 3. Set up a trigger to start the automation

Some of the processes you can automate include:

• Employee onboarding where approval from the hiring manager triggers creating a new G Suite user, emailing an offer letter, sending out calendar invites for onboarding meetings, etc.
• Creating monthly invoices and invoice email notifications to customers. You can also use ready-made invoice templates. 
• Updating forms and getting approval for employees when working from home

5. Plutio - All-in-one platform to manage your business

You can piece together several apps or go with an all-in-one platform to create your business's tech stack.

Piecing together several apps gives you flexibility and best-in-class software for each activity. Using an all-in-one platform gives you simplicity and ensures each app works seamlessly together.

Plutio is the all-in-one platform to run most of your business needs. It includes a wide range of features from task management and time tracking to client and project management.

You can manage almost every aspect of your small business using Plutio. This includes, communications, sales, billing, projects and forms. They even provide you with templates for faster setup.

Plutio also integrates with popular 3rd party platforms like Zapier and Airtable. These platforms can automate many daily tasks which will help make your business a lot more efficient.

6. Neatly - Easily find your important shared files

Neatly, helps Google Drive users easily find the shared files they use everyday.

Over time most businesses end up with a messy Google Drive. Employees don't know which files are available to them and in which folder they're stored.

Neatly gives managers a way to curate the Google Drive files their team needs on a regular basis. All a team member will see are the files that are relevant to them when logging into Neatly. This is much better than sifting through folders.

Neatly includes other features to help find files faster:

• Group similar files together
• Notify team members when a new file was added for them
• File descriptions so users don’t need to open files to see what they are
• Save files from the web, including other cloud storage platforms like Dropbox or web pages
• Permission-based access to file categories

The rapidly changing application landscape makes it a necessity to try out new business apps. It’s easy to do so since most SaaS apps offer free trials.

Finding the right tool can make any activity much easier and much more impactful.