5 Best Tools for Transcribing Video Meetings to Shareable Documents

In the post-pandemic business world, many companies have retained the remote work model. That said, even if you’re running on a hybrid model or have decided to bring all of your staff back into the office, there is no denying that online work, and thus online meetings and communication, is the primary way your employees are getting things done.

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After all, online tools and communication allow everyone to stay in the loop, collaborate and coordinate seamlessly across sectors and departments, and most of all, work from anywhere in the world. And even though running regular online meetings is important, it’s also important to be able to transcribe them and turn them into shareable materials.

These can include everything from handy guides for onboarding, to strategy recaps and summaries, and any other type of document that will help teams to achieve better results. If nothing else, transcribing your video meetings will save a lot of time for people who have to go over them to find specific information.

With all of that in mind, here are the best tools for transcribing video meetings that you can use in 2022.

Inqscribe

First on our list is Inqscribe, a simple yet multi-feature transcription tool that’s great for small businesses that are just getting into transcription and want easy-to-use software to get the job done. This tool is great for creating process documentation for various teams and departments, as it allows you to take notes and type transcripts in real-time, which helps policymakers and process managers create process documentation efficiently and effectively.

One of the neat features of this tool is that you can play video or audio files in the same window where you’re transcribing, so there’s no need to switch between tabs or use separate tools. There are also other nifty features like the ability to eliminate sound distortion with pitch lock, or the ability to export subtitles and edit timestamps quickly.

oTranscribe

oTranscribe is an open-source transcription software that lets you easily export your transcriptions and automatically save them to your cloud storage of choice. This tool is great for supporting everyone from marketers to graphic designers in your team with interactive timestamps and extended file support. Graphic designers can use it alongside an animation generator to combine text snippets with visual animations, which can be used for web design and marketing purposes.

This tool also allows you to view video files and work on transcripts in the same window, making it an excellent choice for marketing teams, designers, and collaboration in general. You can also set and edit timestamps easily to ensure all teams are in sync on every video and transcript.

Otter

Otter is a real-time transcription tool that companies use to eliminate the need to take notes during meetings, as the tool automatically generates transcripts from live meetings, video recordings, or audio files. This AI-driven software has no problem keeping up with numerous participants in a meeting and is able to capture all voice sounds and transcribe them accurately.

You can then easily edit, annotate, and share your notes and transcripts with other team members, leading to better collaboration across the board. This feature is great for marketing experts, for example, who can capture key client data, and use a dynamic QR code generator or their CRM and other tools to create powerful and accurate marketing materials.

Marketers can also ensure seamless collaboration with partners and clients because this tool supports Zoom integration and various other apps that you can use seamlessly while transcribing in real-time. Interestingly, the tool is also getting smarter and better over time with its proprietary ambient voice intelligence, which captures and analyzes sounds and inputs to improve sound isolation, clarity, and transcription quality.

Express Scribe

Express Scribe is a unique piece of software in that it allows you to transcribe encrypted dictation files, and you can use a dedicated foot pedal or a series of intuitive hotkeys to navigate your recordings and the software itself.

The tool doubles as an audio player and it supports over 45 different file formats, which is excellent for graphic design and teams that use various formats. The good thing about this tool is that you don’t need to use its word-processing software, instead, you can integrate your favorite processing tool.

Supporting numerous multimedia formats and with a built-in search function, you can easily navigate through your recordings and transcriptions to make quick edits, recheck your work, or start new projects. This tool is also an audio player with the ability to transcribe audio files only, so you don’t have to record the video portion of your meetings if you don’t want to, which will save space, time, and effort.

Sonix

And lastly, Sonix is a great choice for companies that need third-party transcription, especially if you need the transcription in different languages. Sonix supports transcription in over 35 languages, in fact, so it’s great for international teams or freelancers working with clients all over the world. It also has an automated transcription feature to save you time and money, along with an intuitive dashboard and easy-to-use hotkeys for seamless navigation.

With its browser-based editor, Sonix is easy to use in conjunction with other apps and you can easily switch between tabs to maximize productivity. It uses a Word document format where you can create transcriptions, with added features like timestamps to help you stay organized.

The tool also allows you to upload multiple tracks from various tools and apps, including uploading directly from Zoom or even Adobe Premier or another video processing tool.

Wrapping up

Video transcription is an important process in any growth-oriented business. With these tools in mind, go ahead and start transforming your video recordings into useful documents that all your teams can use to achieve better results in 2022 and moving forward.